How can having an LMS benefit the company owners?
These days, elearning has taken over conventional learning. Whether it’s academic or corporate learning, everything is happening through elearning.
Whenever any LMS is pitched, the company owners are excited about the fact that they will get the entire employee learning data quite easily.
The owners will no longer have to worry for information about how much of the corporate elearning is getting grasped up. The intake of such courses is important because it decides whether the employees are learning compliance rules or not.
So, the LMS can provide all the information about whether employees are learning the courses and completing assessments. The LMS can provide information about different individuals. But the LMS admins should not be expected to extract such reports for individuals from the software; rather the LMS should generate aggregate reports. So, how does LMS reporting help?
What’s the need for LMS reporting?
The most important function of an LMS is giving learning rates when needed. The company needs such rates because it needs to be assured that the corporate executives are building upon their skills which lead to improved performance. When reports about the learning rates of different managers are given to them, they are motivated to increase their learning even more. They get the knowledge about how others are learning such online courses, and want to compete with the best.
Such LMS reports are quite crucial to make sure employees are going through the compliance courses meant for them. When you schedule LMS reports to be sent by you, you can see the completion of the LMS course by different job roles, different countries, distinct teams and different age groups, genders etc. The LMS owners and admins can avoid the implementation of fines imposed on them for not providing proper training to employees. It’s because they can always provide reports on how the employee training is happening inside a company.
What’s the difference between a learning portal and an LMS?
A portal is a small site hosted on the Intranet of an office, whereas an LMS is hosted on the internet.
There is a lot of difference between a learning portal and an LMS. The first one is that a learning portal cannot generate data about how are the employees going through the courses assigned to them, while reporting happens easily through an LMS.
Maintaining different portals for different offices can be quite tough. It’s tough to manage the content on the various portals. You will require many admins to manage the courses and there can be the same courses repeated on different portals. As an admin of the portal, you will face the following set of difficulties:
- Calculating the progress of training programs of different departments
- Getting an audit of the learning portal i.e. how many courses have been learned so far by different learners
Tracking is the toughest part to be done through a portal. Even if you want to gather the basic data, like the number of users accessing the portal and how many courses have been completed, the collection of data is a nightmare.
You can track the accessibility of users through their IP addresses, like how many hours they spent on a certain page of the portal. But then reports have to be created aggregating all this data. It can prove to be a mammoth task. You can’t access data about whether a certain course has been completed or not.
However, by having an LMS, gathering such data is no longer a huge task. You can make changes to it to track all the desired activities of learners.
Apart from that, you can also get reports about its usage through pie-charts etc. No manual work is required because an LMS creates reports about when someone accessed the course and completed it.
Lack of mobile accessibility
Also, it can be a huge problem for your employees to access the LMS on mobiles because the intranet has to be set up on each device. With an intranet, they can just access the LMS on mobiles in the office and not outside. Apart from that, some workers might access the LMS when they are not in the office. For them, VPN has to be configured on every mobile device to access the LMS. This configuration might not be easy in the case of different mobile operators. However, in the case of an LMS, mobile accessibility is quite easy. The IT workers just need to create login credentials for every employee to access the LMS on their mobiles.
This is how an LMS completely wins over a portal when it comes to having better tracking.