How to implement a new LMS?
The LMS is the need of companies that want to impart training online.
Some companies want to change the LMS. It’s because their business has outgrown the LMS.
The LMS could not scale with the business. The reason could be that the LMS does not give you exact training statistics. For example, how many people are using the LMS and all? You could also want to change the LMS because you have seen a better option elsewhere.
So, it’s best to upgrade to the most modern LMS so that your organization is trained in the best possible way. Moreover, the new LMS might also be required because there might be changes in the organizational needs in the future.These are the following steps when changing to a new LMS:
- Prepare a sound change management plan
However, LMS migration is not so easy as it sounds. It requires a lot of efforts. There needs to be a change management plan and it needs to be shared with the stakeholders.
Following are the components of this plan.
- Reason why the change is needed
- What will be the impact of this change?
- When will you start including the change?
- How long will the change take time to execute?
The plan also delegates responsibilities to different stakeholders. There will be stakeholders who will be handling the different roles required for the change to happen smoothly. Apart from that, there also needs to be a measurement, of whether the changes have led to some results.
But, the foremost thing is that you must be aware of the benefits of the changes. You have to be clear about these changes. It’s because you need to prove to the stakeholders that all the endeavours in changing the LMS will yield rewarding results.
When the stakeholders have agreed that the changes in LMS are finally required, it’s time to create a team that will be responsible for enabling those changes.
Appoint a project manager
He can act as the final leader of the project. He will be responsible for guiding the execution of the steps required for the change. He will start with an orientation meeting of the stakeholders to the execution of changes.
Role of the Human resource information system team
- IT team
- Subject matter experts
They are the most important part of the LMS migration plan. They can also help you in knowing how to train employees in the company to use the LMS. They can prepare training tutorials for the LMS and all that.
It makes sure that the HR data of the company is migrated to the new LMS. It is also responsible for uploading the HR training data to the new LMS. It can also show how to create new employee user accounts in the new LMS.
Of course, new changes cant happen without keeping the IT team in the loop. Their responsibility is to make sure that the new system is easily configured keeping in mind the system requirements. It’s accessible on every employee’s gadgets.
A problem faced by the IT team with the new LMS
Integration with webinar
There are also other botherations about the IT team. The first one is whether the LMS will use a webinar tool. Its because employees need to be addressed also through video conferencing. So, the IT team needs to test the LMS for its compatibility with any such tools.
How the customers are reacting to the new LMS?
An LMS also needs to be integrated with an eCommerce store. It’s because you might be selling your courses to the customers also. You need to have customer analytics set in the course to find how many customers are opening the LMS and buying courses from it.
So this is how a company can migrate to the new LMS.