Why and when should a business switch to a new LMS?
The eLearning industry is experiencing such a boom now. Its because its content does not require so much, time from learners. After all, it’s in the form of videos and micro-learning modules. It requires much less devotion of time from employees, which is convenient for them.
LMS systems are not similar in features and that’s where the companies need to focus on them because employees’ learning is affected.
Frequency of the LMS use by employees:
You can also determine if your LMS system is regularly used by employees or not.
It’s important to check its usability for employees through feedback. Employees might not be content with the LMS which can be revealed in a survey sent to them. For getting an honest employee response in this survey make sure that they are convinced about the confidentiality of their responses.
Usable on mobile phones:
Mobile devices are now used almost all the time by all employees. It’s true that workers also use them for work-related purposes. So, this way, companies don’t have to provide employees with presentations on the projectors to train them. Mobile phones are ideal for employees watching webinars and webcasts and through an LMS it’s easy to monitor the time when such content was used.
But, the LMS in the company should be available on mobile. If it’s not, then the scope for mobile-based learning is eliminated for a company’s learner. Hence the LMS should be customizable, i.e., it should be able to bring its content in sync with different users.
So, when you are planning to get a new LMS, based on the response to the previous version you should take your decision.
Cost: It’s an important factor while getting an LMS. These systems charge owners based on per-user registration and if it’s exorbitant, avoid making a change.
Features: The existing LMS might be mediocre, but with time employees have become hooked to its certain features. Then there are some attractive features in the new LMS. So, when you decide about getting a new LMS, make sure you have the tradeoff of features in mind. But before, changing, just decide whether the lack of certain features is a sufficient reason for making a switch. For example, lack of personalization of content is an important feature for discarding the old LMS in favor of a new one.
The following features should be changeable by users as per their aesthetic preferences.
- Dashboard of a user’s account
The users like to add their pictures to their dashboard and even write some introductions. Also, when a dashboard has a personalized background, users feel inclined to log into it. Instead of Images, the users should be able to use avatars for their profile snaps. They can also choose a theme for the background and then add a dose of personal touch to it with a color palette. When a learner is feeling irked due to some office issue, logging into the LMS can bring him joy when he sees his favorite colors in the dashboard.
Personalize their prizes for the users. This is done when you add somebody’s avatar on the gamification badge won by him/her or the LMS should have an advanced asset library that allows users to use its images on the badges. The badges should also be displayable everywhere with an HTML code like on LinkedIn next to an employee’s profile. The gamification badge should also have the same color palette as the logo of the company.
Corporate learners always want to show off how much they have learned in an eLearning course to their co-workers. It boosts their self-confidence when their colleagues know about their accomplishments. So the LMS must have a certificate rollout facility when a course is complete and the learner must be able to print it so that he can display it on the wall. Hence the learners must be able to modify the font, font size on their certificate, and even its borders.
- Language support
Another useful advantage of the LMS is when its e-learning content can be changed to a specific language. When the LMS does not have translation capacities, the learners with different regional backgrounds can’t get any training due to their no comprehension of its content. The LMS should have features due to which the learners can view its content in their preferred language along with its emails.
Export of data: Also the export of data to the new LMS might not be automatic. It can require the help of an LMS administrator to manually export the data from the old to the new LMS.
Hence a company should take the presence of these features into account while getting a new LMS.