VILT might be a cost-effective proposition for companies because so many employees don’t have to be assembled at the same place. They get taught virtually, and anyone can come other than arranging a venue for them. Apart from not arranging a venue, the organizations are also saved from the hassles of arranging accommodations for traveling students and teachers. This is advantageous for the company.
There is also a work-life balance for employees because their time to travel to the training venue is eliminated. They can easily attend the training from any place.
But since the employees are logged in from their homes, they can also get distracted by family members. There could be guests arriving at their homes and children who want their parents’ attention.
These are the ways in which the problems of a VILT session can be mitigated:
Onus on teachers:
So it’s the teacher’s responsibility to ensure employees concentrate completely during VILT sessions. The trainers can ensure that the employees turn their cameras on during work. If they don’t, they can be during other activities during the session.An employee can mute himself, turn the camera off, and do something else while attending the session.
The trainers can also ask employees questions to know whether he is present or not. The trainer should also include games and polls so that the learners don’t feel bored in the sessions. Instead of lecturing the learners, the documents should be used in teaching them. They can be explained with the help of a whiteboard where the teacher can draw on them. This way, the learners feel engaged throughout the session.
Another way is to use infographics that contain the information in brief. Even animated videos shown during a webinar/VILT session are a better way to get the learner’s attention.
VILT should not be long sessions because this way, the learners’ attention can deviate.
Hence it’s better to have short sessions.
A trainer must be best prepared for the session and know the learners’ first names. If the trainer feels that the learner is not paying any attention, then he should be asked to explain all the concepts to the whole group. This is known as the teach-back option.
The organizations also have much software, allowing them to easily manage employees for such webinars. They can notify them in time and also schedule the trainers.
VILT allows you to deal with a colossal workforce living in distinct parts of the world. They can’t reach the venue at the same time due to traffic and other constraints. But can definitely attend the webinars.
However, VILT does not do away with the difference of time zones, and learners have to attend the session even if there is a night in their country.
If the learners don’t feel they have the best possible concentration during a certain time interval, they can watch the recorded session.
Although the learners might be willing to take the lessons in different time zones, this may lead to a compromise in their quality of work due to lack of sleep. Hence it’s the company’s job to ensure that such learners can log in late for work if they have attended a VILT at night.
If still, it’s not feasible, then the company must be willing to provide housing arrangements for those who have to travel to another time session.
Conduct sessions in the UCT (Universal coordinated time):
It’s also better that sessions are conducted in different time zones for both kinds of participants. The native and the foreign participants should have VILT sessions conducted at their convenience. This is only possible when the participants are willing to collaborate with one another.
Instead of using the IST or the EST for holding such sessions, it’s better to use the universal coordinated time. Using such time is better because it does not mean sacrificing any sleep for both kinds of participants, i.e., those living on either side of the equator. Therefore, attending sessions per the UTC is feasible for all participants.
Also, all participants should be ready for the VILT session because if they are not, it means explaining things to them. This means wasting the valuable time of the other participants who might have to leave for a business meeting after attending the VILT session.