Tag: LMS

10 Feb 2021
Use LMS in the best possible manner

How to make sure LMS is used in the best possible manner?

There is so much emphasis on LMS training these days because this tool makes sure that the learners are actively engaged.

 
But if somehow the employees are not able to form a deeper connection with the tool, their performances can’t be up to the mark.

So, to start, the employees must be informed on how an LMS will affect their performance. You must let them know about its benefits in training, like how it is more accessible than a human trainer. The employees should also be informed about the further benefits of the tool, as they will have great support from it. If they fall behind in training, they can rely on LMS. Its because they can access the LMS anytime with their login credentials. If they don’t understand the meaning of something, they can read that content again on it.

Guide as to how to use the LMS

To make sure employees get the maximum potential from the LMS tool, they should be guided properly about it. So, before an LMS is implemented in the organization, the learners and instructors should be given a guidance lesson. This guidance lesson will help them understand what they seek to attain their goals. And once you have a whiff of it, you can easily help them in using the LMS. You can create an outline for them on how they should use the LMS.

Make sure LMS is accessible on all the devices especially mobiles

With the use of smartphones having proliferated that much, employees use such gadgets to access LMS. The accessibility of LMS on mobile phones is high as compared to other devices. Therefore, the LMS should have a responsive design. There should be all-time accessibility of the LMS on the mobile phone. Apart from that, to make the course more engaging, videos should be included in the elearning content uploaded on the LMS.

Make sure there is the creation of every module based on one learning objective

Information overload is another problem LMS authors deal with. Learners can get easily bored and distracted when there is simply too much information given on a single page of the elearning content. So, when the LMS content is divided into sections or modules, each module should be no bigger than a bite. The length of a bite is 5-7 minutes, which makes it easier for LMS users to grasp information. With only one learning objective included in a bite, a learner can watch it easily and remember the information.

Reporting of information through LMS

The best way to maximize the returns from an LMS tool is to make sure that the admins make use of it. They must be easily able to keep a tab on how the learners are doing. In case, the LMS is not integrated with the HRIS, the LMS admins can get information about the skills gaps of learners from the HR and include resources on the LMS.

LMS helps admins get the information about certifications completed by each learner. There are graphs like pie charts which help admins identify which module is the most accessed, how long a learner stays on each module etc. The admins can thus judge whether there is a problem with the learner’s understanding rate or whether the content published is of no relevance to them. When the company strategy is allowing you to include irrelevant content on the LMS, the latter can have a high bounce rate.

Lesson plans

They are also useful for the users of the LMS. You can prepare these lesson plans and distribute them among learners. Again, these lesson plans can be tailormade for the use of specific learners as per their learning requirements.

So, this is how you can use an LMS to get the best of training for your employees.

 

04 Feb 2021
LMS

What does a contemporary LMS has to offer you?

Learning management systems are now an integral part of companies. They ensure that they supplement the L&D system of a company. They make sure staffers have all the knowledge about the business operations. But the LMS admins have to take the burden of developing employees and tracking their progress. LMS integrations can make sure that better functionalities can be expected from this software. Today’s advanced LMS tools with integrations have many uses. 

The modern LMS make sure that users can benefit from different technologies:

  • The elearning trainers can generate assessments
  • They can also provide glossaries to the learners. When learners don’t know the meanings of some terms in the LMS content they can consult glossaries.
  • They can also distribute polls and surveys to the learners through the LMS. This way, they can get to know how the functionality of an LMS has been helping learners
  • When LMS is integrated with Zoom, there can be virtual sessions in which the learners can share their opinions with the trainers. The trainers can also conduct classes for the learners virtually through Zoom.

Making sure admin use LMS properly 

There can be many kinds of integrations in an LMS which can ensure that the LMS can be customized. The customizations are as follows:

  • Assigning users different access privileges.
  • Creating reports to check who accessed the LMS and when.
  • Creating status about course completion by different users
  • Deleting courses older than 1 year so that LMS is clean
  • Preparing reports about the usage of different users. Such reports can include pie charts and line graphs.
  • Creating groups of users and making sure that LMS is changed as per the various categories of users. This includes changing dashboards for each category of users.
  • Making sure information is secure in the LMS

The way you can enhance the LMS functionality is to buy a platform that offers apps you need to regulate collaboration between different departments. An LMS can make sure that your team is easily able to interact with each other and check the statistics of the online training. You must be able to handle important business tasks. Check your software, the way the L&D department works and then evaluate which LMS vendor will provide the best return for your money. You can for example check HR software that you employ to get new employees. This is how you can get the best LMS for your company. 

 

 

02 Feb 2021
LMS

How to convince senior management to buy an LMS?

Are you looking for LMS investment? Then there can be many problems in terms of concerns of top management.

You could have a tough attitude from the management who will oppose you as to why this investment is needed. Here are some reasons as to why they must oppose this endeavour. The best outcome from getting an LMS is a skilled workforce because they can be taught quite often from it. However, these are some of the reasons given by leaders as to why does a company not need LMS investment and how to counter those objectives.

Budgets are too low to invest in an LMS

The first objection to buying an LMS is that the budgets are not allowing for it. You can counter this argument by telling them that, when you have skilled employees due to an LMS, it accounts for satisfying and rewarding customer experience. This way, the favour of investors can be won towards the LMS.

Also, when you have an LMS, you can report who accessed it at what time and from which part of the world. This accounts for systematic corporate learning. Make sure that the LMS purchased by you provides all these benefits. This way, you can describe the return on investment in simple terms to the senior leaders.

LMS doesn’t increase profits

Another objection that could be raised by the top management against the purchase of an LMS is that it can’t increase the profits. The senior management needs to know how will an LMS provides benefits to customers. However, when you are providing the front end staff with training on time through an LMS, it is an investment in itself. They will get an enhanced knowledge about the brand and its products. It will also increase their communication with managers who are available on discussion forums in LMS. Once they increase their skills, as already mentioned, they can make maximum sales. They please customers with their sales presentations. Apart from that, they are also able to provide better customer experience leading to higher profits.

The executives eager to by an LMS can also present case studies about other companies who received higher sales after implementing an LMS. You can show the rise in sales figures of such companies to provide that LMSs are a necessary solution for your company. Concluding, LMSs can make sure that the productivity of employees improves.

LMS is very costly

This argument can be countered by saying that LMS leads to Effectiveness and Efficiency.

Efficiency:

You should tell the senior management about the long term value from an LMS. The employee attrition is reduced due to an LMS. It also makes sure that employees get training in the company.

Effectiveness:

The LMS investment also makes sure that there are savings of time. It’s better to have online training rather than offline training. When you have offline training i.e. given by a trainer, the teammates have to travel to the place of training. This kind of travel often disrupts the work of the learner. But LMS makes sure that the learners can learn from the vicinity of their office, home or even metro. On the other hand, there is analytics provided by LMS which ensures that there is timely reporting of who watched the modules in the LMS.

This is how L&D executives can convince top brass about getting an LMS.

 

 

 

28 Jan 2021
LMS

Why use an AI-based LMS?

The LMS provides a learning environment through which the learners can get to read lessons, training programs, presentations, tests, courses and lectures. 

There are many developments in the LMS today. The LMS can indeed be used through Artificial Intelligence. The artificial intelligence-based learning management systems are used in many organizations such as international companies and educational companies. The specialists can’t work without a specialized Artificial intelligence-based LMS. The basic LMSs don’t use any kind of artificial intelligence. There is the use of manual labour in such learning. There is no use of managers in LMSs which are powered by Artificial Intelligence. 

There are many advantages of using artificial intelligence-based LMS:

Start a process involving learning:

The trainer’s gets chances to provide tasks, tests, courses, homework and for how much time the materials are studied by learners. He also gets to know how well the trainees have completed their tasks and find their calibres. The trainer also does not spend time on allotting tests to the learners, but just focuses on creating profiles in the LMS. 

The LMS’s that are based on artificial intelligence(AI) make sure that the time which is expended on tasks are recorded. The artificial intelligence can also decide the way things are developed in an LMS. 

  • The trainers don’t get time to explain any information to the learners. 
  • There can also be a change to a new team. Since no managers are needed in the case when there is the adoption of AI LMS, there can be an easy combination of the LMS with the tasks of a company. It also does not require many efforts because the entire LMS is based on artificial intelligence. 
  • Just like an LMS, an artificial intelligence-based LMS can be used to train people in various parts of the world. This is particularly useful if the business has offices in different parts of the world. 

There are many uses of artificial intelligence (AI) in an LMS as follows:

Specific content for elearning:

The artificial intelligence makes sure if the learner finds a topic tough. If that is so, the new topic is assigned to boost the understanding of a learner. The artificial intelligence can make sure what it that the learner requires is. If the learner has more knowledge than required by the task, then those topics can be skipped in the LMS, to make sure that the course is as per the knowledge of the learner. 

Since artificial intelligence follows a personal approach to learning, it makes sure that the learning experience is personalized for each learner. The learning experience becomes faster to adapt to the learner’s way of learning. 

Better usage

The learners are provided with learning content which is more in sync with their needs. The training hours are lessened for employees because the content provided to them is as per their needs. 

It can also make sure that the learning data of employees is illustrated properly. Earlier, there was a lot of work involved to show the learning data of employees which is not the case now. All the data related to employees training can be shown through artificial intelligence. 

 

27 Jan 2021
LMS with a single signon

Why have a single sign-on LMS?

Employees get a lot of advantage when the core LMS system of the company can be logged on to easily.

Saves time: Employees don’t have the time to log in to different platforms. There can be different platforms integrated all into one such as CRM etc. The employees could be wasting time trying to get the password somehow if they have forgotten it. 

They can utilise such time trying to win the favour of customers. They can also utilise such time going through reports. So, it’s beneficial that the employees have all the time with a single login to the LMS. 

Employees feel good about the system: Employees also recognise this thing that they don’t have to keep in mind different login details for every platform. For example, it can be so troublesome when you have different software including CMS(Content management systems). This can get troublesome for employees to remember every username and password. Also, it can get problematic when they have to forget credentials and have to recover them. Employees feel that they are trusted when there is a single set of login credentials. The processes of the organisation are simplified. Since employees feel that they are trusted, employee retention rates improve. The IT department also feels good when the passwords for different verticals don’t have to be changed. 

System has good data securityThere can be issues of security when an employee can log in to the different platforms using the same credentials. However, most of the LMS vendors make sure that the employees can log in a single time in a day. There is also multifactor authentication which makes sure that the employees have to verify their identity. They also make sure that when an employee is terminated, his credentials are no longer part of the system and he can’t access any IT platform. 

Great Online Training: Employees can also make sure that can log on to the systems whenever they feel some gaps are there in their performance. This helps them to timely evaluate the data. For example, when they observe that their statistics for weekly sales are going wrong, they can log on to the LMS on their own. They can access the simulations to make sure that their skills evolve to meet the required sales targets. They can test their skills through the software installed on a PC and move forward with sales. 

You can also evaluate how to buy a system with a single sign-on. Although employees can be given the privilege of logging on to any platform with the login details, there needs to be some security. Every employee should not be able to access every vertical. Thats why an LMS vendor should have some security protocols in place. 

An employee should be able to login with credentials. This is called authentication. The second and most pivotal step in this regard is an authorization. This implies that the employees can completely access the LMS or their access is restricted based on their username. This is how an LMS with a single sign-on must function and you must check this functionality before buying an LMS.

 

21 Jan 2021
LMS

How can learning analytics be gathered in an organisation?

The learning and development professionals in a company sometimes feel they have very fewer data. So, they are quite less confident about the data they have with them. However, it’s not easy to collect data about learning. In marketing, you can easily collect the data when someone clicks on the buy button. But it is not so in learning. Learning is also a hard thing in today’s time when people don’t have much time in their lives to learn. Since data about learning can’t be collected easily, it’s tough to attribute an employee’s improved performance to learning rather than the incentives received by him. This is why diagnosing learning analytics requires a lot of studies. 

Firstly, the learning data has to be collected based on some goals. 

Start to gather data 

There is often a lack of data in learning. This is because the client never wants any data to know whether learning has affected performance. The learning department is also not willing to provide such data. But you should stop this practice from happening in your organisation. It’s because everything will become irrelevant in an organisation once such a thing happens. 

So, make sure you are ready to collect data both about external customers and internal clients on how many times, they accessed the LMS. 

Using only one data source can be wrong 

What kind of data needs to be collected. For example, completion of the course and scores in the test from the LMS is taken. But there can be data found from other sources as well. If you rely on limited data only, you will be easily able to create a link between the source of learning and betterment of performance, but that might not be true. So, instead of relying on just one data source, it’s better to use different data sources. You can hence prove easily that there has been a change and you have more data sources to prove that point. 

Learners might be using resources other than the LMS

The employees don’t need to be only using the LMS to learn. They can also be using other resources. You should access the data available in other parts of the company and learn how to use them in finding information about learning. 

You should remember that employees might just not be using LMS to learn. It’s because their work takes so much time that they don’t get time to access LMS. Learners might be learning through other parts of the organisation about their skill gaps and performance. 

The mentality to not learn 

There is a lot of stress in doing the business. Learning professionals don’t get time to learn. They also have to deal with the challenges of analysing Big Data to collect learning statistics. Therefore, instead of your lack of learning knowledge being thought of as a weakness, it’s better to devote courage to get rid of any such weakness. You must learn new skills related to Big Data

13 Jan 2021
Hidden costs of an LMS

Getting an LMS? Be aware of the hidden costs

Have you got the LMS bill and it was more than you had anticipated? Sometimes organisations have this problem that they tend to ignore expenses associated with an LMS. Apart from the cost of the LMS and the monthly subscription fees, many factors are contributing to its cost. So, all elearning companies should alert their clients about such costs.

The company must know of unexpected costs of an LMS before buying it: 

Installing the LMS 

There is a signup fee associated with the LMS provider. Sometimes, it can be an upfront cost but others have the subscription fees charged monthly. Apart from the signup costs, there are also installation costs. There are LMS admins sent to your office by the elearning company so that the system can be installed on your local server. An elearning company can take care of that. Otherwise, the LMS has its cloud-based server and you don’t pay an installation charge. 

Fee for every user 

Other costs associated with an LMS include how many users can access it. A fee has to be paid for every user. Otherwise, a package includes a certain number of users.

Support for the LMS

LMS vendors ensure that their services are given over chat or telephone. But some LMS vendors come to your place and charge for each visit. Therefore, when you are getting an LMS, make sure what will be the repair charges for the LMS. This is a kind of figure that is to be included in the LMS budget every year. There can be miscellaneous expenses for LMS problems. 

Updates to the LMS 

An LMS also needs to be updated must maintain functionality. Some LMS vendors make sure updates are free. But some others, don’t have free updates. Most of the times, cloud-based LMS provide free updates in sync with modern technology whereas those updates are not free where LMS is located on your server. You should get an initial idea about the LMS upgrades so you don’t have to pay unexpected costs in the future. 

Employee training

There is the training of the LMS required for employees also. It’s because every LMS is a different platform. Therefore, there should be the training of LMS provided by the eLearning companies. LMS vendors include the costs of such training in the cost of the LMS. A trained technician will make sure that the functionality of LMS is taught to your workers. But there can be charges paid for per hour of the technician. There can still be some hiccups faced by the Learning and Development team while using the software on the job. 

Hence a company needs to know about such costs and get knowledge from its chosen one of the Elearning companies. 

 

12 Jan 2021
Ecommerce for LMS

How to get the eCommerce platform for your LMS?

The LMS vendors don’t have eCommerce platforms.

But these systems are required to make sure that the learners sign up for the course after paying for it. The companies must have eCommerce to make sure that they can track conversions for their marketing efforts i.e.how many users have signed up for the LMS?  
The companies need to more aware of the payment platforms. It’s important to choose an eCommerce LMS in which you have payment gateways. This way, you can know how many users have signed up for your course. This is also easy to collect fees. Ecommerce companies are providing such payment platforms to their clients. They are not providing themselves but can help an LMS using company in searching for the same. 

Look for an LMS if you have a financial platform 

A company providing an LMS course may already be working with the payment processor. This kind of payment processor might be Magneto. You can use it with your LMS to get the perfect training platform. But you need to check whether it meets your needs. Can it be adequate for your sales? If there is data safety provided by your platform? If you have the perfect payment platform with you, you need to look for an LMS that matches with the same. 

Choose an LMS from a directory 

You can choose an LMS from a directory. You can search for all the features of an LMS. These features include the integration provided by an LMS. Such integrations can range from CRM and even eCommerce. Once you have found the perfect LMS, it’s time to compare its other functions. Such functions include gamification, such as points and badges. 

Benefits of LMS integration with eCommerce

The benefit of the LMS eCommerce integration is that you can easily register learners after they have paid. For example, they can start their course after making the payments. You don’t need to wait for any kind of admin approval for the learners to start the course. You also don’t need to check if the learners satisfy course requirements or have inputted their information into the course. 

Many vendors make sure that you have storefronts or the payment platforms personalised as per choices. These make sure that the branding is reflected in the storefront and gives a boost to our marketing efforts. Make sure that the LMS vendor chosen by your elearning company provides you with a dashboard. That dashboard for the users must provide content as per their requirements and makes them know about the progress. The users should also be able to customise the dashboard. For example, they should be able to include a calendar widget and completion stats to their dashboard/login page. 

Check the reporting capabilities of the LMS 

Every LMS must provide reports to the company using them. For example, a business gets reports about its employees, how many courses they have completed etc. However, when an LMS gets integrated with eCommerce, it provides much better statistics. These statistics can help elearning companies develop marketing strategies. For example, they get analytics regarding which certification courses are popular and which are not and get the root course.  For example, the courses which are purchased are popular and vice-versa. They can also work on the elearning courses. You can get feedback from employees in terms of surveys after they have finished a course. 

Introduction of monthly subscription options 

For example, Elearning companies which have integrated the LMS with the Ecommerce can make sure that there is a monthly subscription to the content. There can be membership packages integrated with the LMS where the payment is made through Paypal. There can be reminders sent to members about when they need to pay to renew their membership. There can also be the introduction of a special price for newcomers. There can be personalised discount codes. These discount codes must expire after some time. 

Have a meeting with the seller of the LMS

When you are not so sure about an LMS, you should fix a meeting with the LMS seller. The seller should know your requirements of sales, and volume so that the LMS can manage so many clients. You should also know how Paypal will charge you from an enrollment of every user i.e. per transaction. This is how a business can get an LMS for it. Elearning companies help businesses specify their requirements and get an LMS for them accordingly.

18 Dec 2020
Considerations before buying an LMS

Things to see before getting an LMS

An LMS(learning management system) is used for training purposes in companies.

But there are some considerations which every company should keep in mind when it decides to get an LMS:

The expertise of the user 
One of the most important points before getting an LMS is to make sure that it caters to the requirements of those who are going to use it. The LMS can’t be successful if those using it can’t understand it. So, you have to buy an LMS keeping in mind the technical know-how of workers. The workers should be able to use an LMS. Its because if they can’t understand it, they can’t use it.

User interface 
It should be easy to use LMS. A complicated LMS ensures that the learners can’t use it defeating the whole purpose of investing in an LMS. One way, to ensure a high user rate is by ensuring that the LMS has a simple user interface. Apart from that, the learners should be able to access all the features of the LMS by logging on it just once.
The users should be able to access the dashboard with just one login. But such login credentials can only be given to those who are administrators of the LMS. Any LMS should be easy for use for the administrators also. Now, the question arises, why so? It’s because administrators manage the system and upload content on it created by the elearning staff. Well, the administrators have to manage the usage of the content on the LMS making sure that the employees are reading content and hence ensure compliance.

Easy accessibility 
The hard part comes when the entire staff has to be trained through the LMS. The training has to be organised when the staff is working at different locations. So, the important part is that the staff can access the content at a time when it’s feasible for them and they can also be tracked through the LMS. When the employees can access the content at any time, the company can bring out new content on the LMS without having to worry about accessibility.
This means that the LMS should also be flexible. It should be accessible 24/7. Moreover, it should be usable on different devices. It means employees should be able to access it from a laptop, a smartphone, or a desktop in the office. This is a very important feature of an LMS because, without it, accessibility gets limited to certain devices only.

Automating of tasks 
There are a lot of manual tasks when you are doing classroom training. These manual tasks consist of sending invites to the attendees and then creating content and checking assignments. It also involves recording the performances in databases. All these tasks require a lot of time which means lost time for business.
However, all these manual tasks are automated with the help of LMS. For example, you can link an LMS with the HR database. It will ensure that the staff is registered for the courses. Apart from that, course completion certificates are also sent to the staff if it’s registered in the LMS. This saves a lot of time for administrators who don’t have to monitor everything manually.
So, these are some considerations you should take care of before getting an LMS for the business.

14 Dec 2020
LMS and social media

How to integrate LMS with social media?

These days, an LMS has become an important tool for learning.

It’s true that social media can be integrated with the LMS to provide a better experience to the learners.

Depending on your LMS vendor there can be many features provided to you. Some of the organisations make sure that the LMS is open, that it can be accessed through Facebook. The companies should however be cautious while using social media with LMS. 

Integrate with Facebook
There can be discussion threads on Facebook. The learners can participate in such discussions through their LMS login credentials. This way, an instructor can get to know how much the learners have learned. The learners can post their experiences learned after training. The discussion can be there both before and after the program. The instructor can also control the discussion so that nothing posted is inappropriate. 

Integrate with blogs 
Blogs serve the same purpose as a discussion thread. However, a blog can make sure that learners add their comments. You can write an article about the course on the blog and make sure learners go through it. Then, they can log onto the blog through their LMS credentials. After logging in, they can post their comments on the blog. This will provide pre-course and post-course feedback. After the learners have posted their comments on the blog, the instructor or the course author gets an idea about where the course is lacking. He knows how he can improve the course. He learns about issues that are a part of the workplace and those that are missing in training.
After a course has been downloaded from the LMS, whatever the learners have learnt, there can be an online talk about it. This collaboration among learners and instructors is important so that there is interaction about the project. 

Integrate with a chat messenger 
A question-and-answer discussion is also great for the elearning company. There are quick reference guides that can be integrated with the LMS to provide training to employees. However, there should be a chat messenger so that you get answers to questions. This also makes sure that the learners get important information. It could be that the trainers might not have seen some lack of information in the elearning course. So, make sure that the LMS vendor has integrated chat messengers and discussion boards.
Make sure that there is a pilot program so that there is a proper check of the discussion board, social media and chat messengers. Once you get the approval of such features from the sample learners, you can introduce it to the company. Make sure some features might not be accepted by learners.
This is how you can integrate social media with LMS.

DSLR stands for Digital single-lens reflex camera. It has a digital imaging sensor. In this kind of camera, the captured image can be viewed in the viewfinder when the shutter button is pressed. Its shown through the main lens rather than through a secondary lens, so the user knows what has been captured. 

He was a German psychologist who is known for discovering the forgetting curve. According to this curve, the biggest decline in memory happens within 20 minutes, and then 1 hour.